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Marking charges as invoiced

As you add charges to a job and continue to invoice your client (e.g. for part payments), you can easily link these charges to this existing invoice to ensure your back costing report and un-billed charges are up to date.

Step 1: Go to the job:

  1. From the left-hand menu, select Jobs.

  2. Choose the job you want to add charges to the invoice.


Step 2: Select your charges

    1. In the job view, click the charges tab.

    2. Using the tick box, select the charges you want to link to an existing invoice

    3. Click Selected items dropdown > Mark as invoiced

    4. Select the invoice you wish to link it to

    5. These charges will now be allocated to that existing invoice and marked as billed (from unbilled)

Screenshot 2025-06-11 at 9.51.00 am

Note: When viewing your back costing report you'll notice that your Un-billed charges will be reduced by the amount that you marked as invoiced.

If you don't want to consistently link your charges to existing invoices (e.g. for fixed cost jobs) you can always mark each of your charges as 'not-billable'.

You can do this by selecting your charges, and from the dropdown select Mark as not-billable:

Screenshot 2025-06-11 at 9.57.20 am