Integrating Timesheets With Xero Payroll

So, you want to integrate your timesheets with Xero payroll? It's pretty easy! Just follow the below steps and you will be up and running in 10 minutes.

Step 1. 

Lets make sure that your staff email addresses are exactly the same in NextMinute as they are in Xero. See below of where to check that in Xero.  


Step 2. 

Jump into 'admin' in NextMinute, navigate to Accounting, then click the orange 'Payroll' section. Finally switch on 'Enable Payroll View'
Useful Tip


Step 3a. 

If you have Xero Payroll and would like this timesheet feature integrated with your accounting software then you will need to go to 'Admin', then click into the 'Accounting' tab, and select Xero or Xero Australia under the 'Accounting Integration' section. If you have not already set up your Xero integration with us, when you select either Xero or Xero Australia, you will see the prompt in the screenshot below..

Step 3b.
If you have Xero Payroll and already have your Xero or Xero Australia integrated with NextMinute and would like to use the timesheet function, then all you have to do is to go to 'Admin', then click into the 'Accounting' tab, and select Xero or Xero Australia under the 'Accounting Integration' section, this will pop up with the Payroll settings and you will now see the 'Payroll' check box as seen in the screenshot below.. 

Step 4.

Timesheets now shows TWO drop-down options; 'Timesheets' and 'Payroll'. The payroll view is only available to Admin users. Your staff hours will show here, including any back-dated time sheets from the date that you selected earlier. Wow you are already half way there! 

Step 5.

Make sure that the Pay Calendar, and Earnings Rate are equal in both NextMinute and Xero before you sync. If you need to change the earnings rate in NextMinute, go to Admin > Users and select from there. Select the timesheets, once selected press 'Sync' to send to Xero. These will show up as draft entries in Xero Payroll.
NOTE: Once synced, this will LOCK the timesheets within NextMinute from any further changes or additions. 

Step 5.

You are nearly there! Go into Xero, check and approve your time-sheets - Done!